Office Assistant Job Description

About the Office Assistant position

We are looking for an experienced Office Assistant who will organize the daily administrative operations of the company.

You should be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. We also expect you to be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Office Assistant responsibilities are:

• Find and address office-related malfunctions٫ responding to requests if needed
• Manage records ensuring accuracy and validity of information
• Work together with associates in order to optimize all office-related procedures
• Help to organize communications in a timely manner
• Help with scheduling and planning of events
• Manage office supplies and handle shortages if needed
• Help other departments ensuring compliance with established policies
• Build trusting relationships with suppliers٫ customers and colleagues
• Perform receptionist duties when needed

Office Assistant requirements are:

• 3+ years' experience of working on an Office Assistant٫ Virtual Assistant   or other relevant position
• Significant experience with office management procedures
• Good practical experience with “back-office” computer systems such as ERP٫ and MS Office
• Good experience in managing office equipment
• Strong organizational and time management skills
• Strong Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• High school diploma; additional qualification (e.g. as an Administrator) will be a bonus